Senior Supply Chain Officer - Assets job at International Rescue Committee

International Rescue Committee

Senior Supply Chain Officer - Assets job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 17 November 2022

Hiring Organization: International Rescue Committee

Job Details:

Job Description
Founded in 1933, the International Rescue Committee ( is a world leader in relief, rehabilitation, and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.
The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development - bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Kiryandongo and Zombo.
The IRC is currently implementing its health and nutrition program in West Nile and Acholi focusing on providing primary health care services to refugees in their settlements. Similar services will be extended to the new locations starting January 2020.

Scope of Work:
This position will serve to co-ordinate and undertake the effective functioning of the asset management processes based on required internal control measures.
Reporting to the Supply Chain Coordinator, the Senior Supply Chain Officer (Asset) is responsible for updating IRC master physical asset register in Integra, reconciliation of field offices asset register, ensure accurate tagging of the assets and proper classification of assets by donor as well as ensure complete documentations for receipt, movement, transfer, and assignment of assets. He/she will also lead on the asset disposal process for the country program.

Duties and Responsibilities:
Assets Management:

• The Senior Supply Chain Officer (Assets) is responsible for recording, reporting and safe keeping and recording or all IRC country program assets and equipment. He/she will be responsible for all aspects of the administrative, financial, capital and operations of asset management in accordance with IRC and donors’ rules and regulations.
• Ensure the Implementation of IRC Asset policies in all IRC Uganda Country Program-Asset maintenance and tracking.
• Ensure all IRC assets are recorded on the Fixed Asset Register (FAR) as per IRC Asset management procedures and policies taking into consideration Donor requirements.
• Ensure that all asset movements and assignments are updated on the Fixed Asset Register (FAR) by the Supply Chain Officer who is responsible for FAR Management.
• Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or damage.
• Manage random asset inventories to check the monthly asset follow-up reliability and take the needed corrective actions.
• Take lead in Asset Disposal as per the donor requirement.
• Ensure physical asset verification in all office locations and spot-checks are done systematically, documented, and reported for all IRC assets and equipment at least twice in a year.
• Ensure that all staff adheres to the asset management policy through trainings and guidance on asset management practices.
• Ensure donor compliance on donated assets to partners and disposal is properly adhered to at the field operation areas.
• Conduct physical count of assets and verification on quarterly and yearly basis and report discrepancies (loss, sold, damages, unserviceable, returned to donor, under repair property/assets) if any and present to management with appropriate suggestions and recommend corrective actions.
• Ensure that there is Standardization of naming of assets in the fixed Asset register.
• Ensure that all actions and paperwork related to change of status of assets through sale, disposal, and write off, handover, transfer, loss, and damage of Assets are properly authorized and approved. Manage donation-in-kind of assets as per standards and requirement of the Logistics Manual.
• Contribute to the design and development of the Asset Management System.
• Ensure that adequate checks are in place for the recovery of IRC assets from staff at the end of their time working for IRC.
• Ensure that monthly, quarterly, and yearly spot checks and counts of assets are conducted in all field locations and supporting documentation is kept update and reported accordingly.
• Ensure that all assets are insured and damages to assets are claimed on time.
• Ensure all assets are recorded and barcoded in the asset register.
• Establish the asset management capability of the organization.
• Monitor and review the allocation of assets in accordance with the relevant policy and procedures.
• Make follow up on missing assets to ensure that they are accounted for.
• Ensure scheduled physical asset checks are completed as per standard requirements set in Logistics Manual, including coordination with Finance department for monthly and semi-annual Assets checks.
• Ensure compliance with Supply Chain Management policies.
• Follow asset management procedure for all assets delivered as per policy and procedure. Up-date asset registers always.
• Assist with Facility Management processes. Assist in any other Supply Chain Management responsibilities as advised by the Supply Chain Coordinator.
• Manage the transfer of inter organizational assets.
• Implement the improvement of operational controls as reported on by Internal Audit.

Compliance and Ethics:
He/she will be responsible for implementing donor rules & regulations for assets, identifying, and analyzing compliance risk in assets processes through: -
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Identifying and reporting Assets red flags,
• Implementing internal and external audit corrective action plans (CAPs)

The Supply Chain Officer (Assets) is responsible for preparing and submitting accurate: -
• Timely preparation and sharing of standard weekly, monthly, quarterly, and ad-hoc Assets reports.
• Actively contribute to development and implementation of Global Supply Chain KPIs and Improvement initiatives.
• Contribute to the timely preparation of monthly Supply Chain Management Reports for submission to Global Supply Chain

Supply Chain Officer Competency’s Matrix:
The Competency matrix is the primary supporting document to this job description, and he/she must ensure that all tasks are preformed to standard.


• College degree or equivalent in Supply Chain, Logistics, Business Administration, or related field.
• 4-5 years of work experience in supply chain operations.
• Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units and suppliers.
• Broad knowledge and experience in Assets management plans, strategies, market analysis.
• Good analytical and negotiation skills.
• Excellent skills in conducting market analysis and distribution strategies.
• Able to work effectively in a highly matrix structure.

Standards of Professional Conduct:
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Gender Equality & Equal Opportunity:

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.


Application procedure

Please note, the deadline for submission is November 17th, 2022.
Interested, Click here to apply on company website

Date Posted: 2022-11-10