Finance Assistant - PlayMatters job at International Rescue Committee

International Rescue Committee

Finance Assistant - PlayMatters job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 14 August 2022

Hiring Organization: International Rescue Committee

Job Details:

PlayMatters reimagines childhood for refugees. It will bring play-based learning to 800,000 children across Ethiopia, Uganda, and Tanzania. It will redefine education and cultivate a generation of lifelong builders. PlayMatters is inspired by LEGO Foundation’s call to challenge the status quo, to offer children the quality education they dream of. Children are not gaining the skills they need, teachers are under-supported, and parents are overwhelmed. The systems built to serve them are failing them. PlayMatters proudly offers something different. It is being delivered by a coalition with a track record of thinking and delivering differently.
Outcomes: Everything we do is fueled by the social, emotional, cognitive, physical, creative and resilience outcomes we seek. We know learning happens when children are at the center and teachers, parents and the system surrounding them embrace children’s agency and have not only skills and resources, but the motivation to drive change.
Research And Learning: Effective delivery requires both rigor and a big heart. With LEGO Foundation, PlayMatters will generate scientific evidence that can transform our understanding of play and learning for refugees in East Africa and around the world.
Thought Leadership: The LEGO Foundation Humanitarian Initiative offers an opportunity to deliver and comes with the responsibility to lead. Our consortium’s members have a record mobilizing other.
The Finance Assistant reports to the PlayMatters Regional Finance Manager.

Duties and Responsibilities
• Prepare payment vouchers for all region office payments for both regional office and partner payments.
• Process all cash and bank payments and receipts as par approval received in integra system.
• Monitor invoices and cash payment request vouchers to ensure timely payment to suppliers, beneficiaries, and staff.
• Prepare partner transfer requests and submit to supervisor for review before processing their requests.
• Ensure payments are promptly paid according to IRC policies and be the focal person for finance payments.
• Prepare monthly bank reconciliations to be reviewed by Finance Manager.
• Maintain a proper back up of documentation at the office by ensuring all transaction vouchers are properly filed and stamped paid.
• Monitor staff advances and ensure they are reconciled on time as per policy.
• Ensure safe custody of cheques/cash in line with IRC policy.
• Ensure IRC policies and procedures are respected in all the cash and bank transactions.
• Liaise with the Finance Manager to submit monthly cash projections for the office.
• Assist in budget preparation, and consolidation for the PLAYMATTERS consortium.
• Assist in review of partner financial reports as instructed by supervisor.
• Prepare recode journals for wrong transactions, amortization journals for fuel, rent etc and post in integra as instructed by supervisor.
• Capturing expenses in the ERP.
• Assist in partner finance monitoring process, compilation of monitoring reports as instructed by supervisor.
• Any other roles that may be assigned by the supervisor.

Systems Compliance and Improvement
• IRC-Uganda specific finance, logistics, IT, security, communications and human resource/administration policies and procedures.
• Any new procedures and guidelines designated in circulars from Country Director and OC.

• Bachelor’s degree in Accounting & Finance, Bachelor of Commerce, or related field.
• Demonstrated accounting experience preferably in an international NGO, and hands-on experience working with at least one finance and accounting system.
• Ability to work under pressure and manage multiple priorities.
• Strong organizational skills and attention to detail.
• Strong Computer skills (MS Word, Excel, ERP).
• Must be able to function comfortably in a loosely structured but complex work environment.
• Prioritizing multiple tasks.
• Able to communicate effectively (written and verbal) in English with programme staff.
• Good time management and interpersonal skills.

Please note:
This position is open only to Ugandan nationals.
Deadline for receiving applications is August 14th 2022.

The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Application procedure

Interested and qualified? Click here to apply

Date Posted: 2022-08-02