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| International Institute for Sustainable Development |
Executive Projects Assistant job Post
Location: Jobs in Uganda 2021 - 2022
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 25 September 2022
Hiring Organization: International Institute for Sustainable Development
Job Details:
Executive Projects Assistant
Executive Projects Assistant (EPA)’ s main tasks will include:
• Providing support to project implementation, guaranteeing quality, efficiency, and, effectiveness.
• Supporting the planning, monitoring, and evaluation of project activities in Africa in articulation with the Senior Vice President
Summary of Key Functions:
Providing support to project implementation, guaranteeing quality, efficiency, and effectiveness.
• Provides administrative and operational support on the implementation of projects;
• Assist in projects financial resources management, human Resources Management, efficient procurement, and logistical services;
• Supports the elaboration of projects related to Terms of Reference;
• Participation in selection processes for Letters of Agreement signature (LoAs), as well as undertaking activities related to LoAs monitoring;
• Participates in consultant’s selection panels;
• Support to follow-up on project auditing issues;
• Follow-up, on a daily basis, with project partners and donors, to guarantee smooth implementation of administrative and operational activities of the project;
• Elaboration of project revisions in the Atlas system;
• Undertake other project-related ATLAS transactions, in line with the project assistant profile;
• Maintain up-to-date files and records of project documentation;
• Provide logistical support for workshops and other meetings as tasked by the project manager;
• Process project-related travel arrangements;
• Perform any other tasks assigned by the supervisor
Supporting the planning, monitoring, and evaluation activities of projects, in articulation with the Project Manager.
• Support the elaboration of project work plans;
• Support the elaboration of project procurement plans;
• Support the organization of project reviews/tripartite meetings;
• Support the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports, and any other required project reports;
• Perform any other tasks assigned by the supervisor.
• The key results will support the efficiency and effectiveness in the implementation of the projects, in accordance with IPC4SD policies and procedures and donor requirements.
Competencies
Corporate Competencies:
• Demonstrates integrity by modeling the IPC4SD’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of IPC4SD;
• Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
• Treats all people fairly without favoritism.
Functional Competencies:
• Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internet, PowerPoint, and experience in handling web-based management systems;
• Ability and sensitivity to work with a wide cross-section of partners, including Government, the I/NGOs, and the private sector;
• Ability to form and maintain relationships through teamwork and needed networking;
• Builds strong relationships with clients, focuses on impact and result for, the client and responds positively to feedback;
• Promotes knowledge management in ipc4sd and a learning environment in the office through leadership and personal example;
• A self-starter and able to inspire and influence action;
• Seeks and applies knowledge, information, and best practices inside and outside IPC4SD;
• Consistently approaches work with energy and a positive, constructive attitude;
• Demonstrates openness to change and ability to manage complexities
Required Skills and Experience
Qualifications:
• University degree, preferably in administration, social sciences, international relations, law, or related area.
• A minimum of 6 years of relevant, practical working experience in development-related projects, preferably with hands-on experience in projects implementation;
• Experience working with government counterparts;
• Experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint, etc.).
Application procedure
Interested and Qualified, Send applications and CVs to: info@ipc4sd.org no later than 25th September 2022
Date Posted: 2022-08-30
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