HR Recruitment and Training Administrator job at SeaOwl Group

SeaOwl Group

HR Recruitment and Training Administrator job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 01 August 2022

Hiring Organization: SeaOwl Group

Job Details:

The HR Recruitment &Training Administrator is the person responsible for ensuring the smooth running of EACOP Uganda- talent sourcing, engagement, and development programs. S/He coordinates and supports the implementation of the recruitment process, staff training and performance management functions in the company.

• Talent Sourcing
• Drive execution of the Talent strategy in line with EACOP- HR business strategy.
• Develop and maintain updated job descriptions to facilitate the recruitment and performance management process.
• Manage the recruitment process in line with policy.
• Implement innovative, creative, and proactive recruitment/sourcing opportunities, to develop high-quality active and passive candidate pipelines.
• Effectively build and engage with talent communities through prescribed social media outlets.
• Identify and source appropriate internal talent for current and future roles within the organisation.
• Ensures that key vacancies are filled within the agreed timeframe.
• Responsible for the succession development, planning and implementation
• Make use of assessment information to enhance the quality of the selection process.
• Provide talent acquisition and assessment process coaching to line managers to improve recruitment and assessment capability.
• Ensure talent acquisition and assessment data integrity for successful functional excellence reviews and reporting requirements
• Lead the vetting and background check exercises for recommended candidates for appointment
• Draft offer letters and employment contracts.
• Manage contractor management with the agencies with regards to expectations and performance on current contracts including up-to-date POs
• Lead the onboarding processes of all staff including induction, job integration process and related contractual obligations.
• Participate in the update and review of Human Resource policies and guidelines
• Learning and Development
• Analyze, and consolidate the Training needs reports from all departments and present them to the immediate supervisor for further administration
• Develop and coordinate the implementation of staff training programs
• Coordinate the reporting on all learning and development interventions.
• Prepare quarterly training reports to assess the effectiveness of the implementation of the training planner.
• Coordinate and support the Implement the staff training plan. Identify and create trainers, develop the program, solicit participants, and roll out the training.
• Manage the training support service providers to ensure that the meals and hygiene are in proper facilitation of the training.
• Scheduling of training, workshops, conferences, and meetings.
• Develop a database for trainers and constantly engage the trainers with Training of Trainers (TOTs).
• Responsible for the development and monitoring of the Annual Training Budget.
• Performance Management
• Develop and Review the EACOP Performance Management tools, in line with best practices and recommend feasible contemporary PM practices that can add value to PM systems and practices.
• Ensure that all new staff have probationary agreements
• Facilitate and coordinate annual staff performance planning
• Facilitate timely staff performance reviews and preparation of the annual performance review report
• Support the annual performance review process through organizing refresher sessions, sending reminders, receiving, and compiling individual reports
• Maintain updated records for target setting and performance reviews, probations
• Generate draft annual performance report and PM communications like confirmation letters, performance feedback
• Maintain and update records relating to performance management
• Consult and engage stakeholders to agree on PM Monitoring and evaluation schedules.
• Analyze the Consolidated performance evaluation report to draw a management feedback report highlighting recommended areas for policy changes and improvement in the PM Framework.
• Coordinate the implementation of PM recommendations
• HR Administration
• Participates in the development and review of the company’s HR policies and procedures.
• Coordinate exit interviews with leavers to identify reasons for employee termination
• Coordinate and support the implementation of the grievance/ disciplinary procedures
• Carry out any other duties that may be assigned to him/her by the hierarchy
• Context and environment
• The job holder works under the management of the EACOP Uganda -HR and Corporate affairs. The position is based at Kampala Headquarters
• The job holder is also accountable for demonstrating exemplary behaviour with regard to compliance and HSE rules & requirements and for implementing and controlling HSE rules while executing general services.
• Accountabilities
• To guarantee the safe and efficient operations of the talent sourcing, performance management and training functions

Qualifications and Required Experience
• Bachelor's degree in Human Resource Management, SWASA, Social Sciences, Organizational Psychology, or related degree
• Minimum 8 years’ relevant experience in HR practice covering but not limited to Talent sourcing/ recruitment, performance management, training, and general HR administration in big to medium size companies.
• Knowledge and experience use in HR systems
• Proven ability to work independently, manage significant workload and competing demands whilst meeting deadlines
• Good communication and interpersonal skills, diplomacy.
• Ability to work with a network of correspondents internally as well as externally
• Ability to multitask, work in the context of a heavy workload, variety of tasks to be performed, emergency situations to be solved, multicultural environment.
• Knowledge of Labour laws applicable in Uganda and current HR trends
• Confidentiality and a High level of strong interpersonal skills are required
• Good organization skills and aptitude to work under stress
• Good HSE knowledge and awareness

Application procedure

To apply follow this link

Date Posted: 2022-07-04