Procurement and Logistics Officer job at Raising The Village

Raising The Village

Procurement and Logistics Officer job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 29 April 2022

Hiring Organization: Raising The Village

Job Details:

Job Title: Procurement & Logistics Officer
Department/Group: Operations
Reporting To: Procurement & Logistics Senior Officer Years of Experience 5+ years
Location: Field Office Travel Required: 40%

Job Description
Raising The Village provides a combination community based projects to address the immediate needs of households living in extreme poverty to support them in building their foundation for long-term household income development. Raising The Village is committed to building affordable and effective poverty solutions which deliver lasting outcomes.

Overall Responsibilities
The Procurement & Logistics Officer plays an important role within RTV. He/she is responsible for all procurement and logistics activities for Raising The Village which includes; acquisition of goods and services; fleet management; stores and inventory management as well as assets management in a timely manner and within the budget.

Specific Roles/Responsibilities Procurement
• Ensure that all RTV procurement of goods and services is completed according to the established Standard Operating Procedures at all times and completed within the timeframes stipulated in the policy and programmes department work plans.
• Ensure quick, efficient and supportive services for projects is provided with communication/feedback regarding difficulties and concerns.
• Prepare, maintain and file all documents related to procurement (such as Purchase Request Forms; Request for Quotations; Cost Benefit Analysis; Purchase Orders and all Tender documents) electronically and keeping hard copies.
• Ensure an accurate and detailed monthly procurement tracking report is prepared and circulated to the project teams District Managers and the Deputy Programs Director.
• Ensure that procured goods are received, registered and dispatched in an efficient and accountable manner.
• Periodically conduct an evaluation of the provided services and include observations, challenges and suggested solutions in the report for future use/improvement of logistics related practices.
• In line with the programmes procurement requests, prepare a consolidated programme procurement plan based on the project design.
• Support and work with the programme teams to develop Purchase Request specifications.
• Manage supplier pre-qualification processes and contracts.
• Negotiate pricing and supply contracts for better deals.
• Maintain and update list of suppliers and their qualifications, delivery times, and potential future development.
• Maintain an updated price list of all items
• Develop procurement policies and procedures in accordance with international standards.
• Provide technical support and supervision to the Procurement Assistant.
• Lead and coordinate procurement committee meetings.
• Update procurement and logistics policies, procedures and SOPs as per international standards as might be required

Inventory Management
• Ensure that all items moving through stores are handled in accordance with RTV policies and procedures and in a timely manner.
• Maintain proper store documentation for all project materials/items; and keep updated stock management documents at all times.
• Support the nominated district Admin support persons to ensure proper housekeeping of the stores.
• Produce a monthly stock report and share with project and planning and evaluation teams to facilitate efficient use of items in the store while aiding re-stocking.
Fleet management
• Ensure that the RTV motor vehicle and fleet of motor cycles are handled within RTV policies and that a comprehensive fleet report is produced with an analysis of fuel consumption and general maintenance to ensure cost effectives of operations.
• Ensure appropriate use, maintenance and repair of the motor vehicle, motor cycles and generators.
Asset Management
• Ensure that an accurate monthly asset register is produced and shared with the IT Officer to facilitate assets tracking.
• Manage the accuracy and timely update of the Asset Register.
• In liaison with the IT Officer, ensure that all assets are tagged/labelled and a proper record kept in the asset tracking system.
• Ensure that all staff are appropriately briefed on key aspects of logistics so as to improve the services provided and communication between teams.
• Raise logistics related challenges to management.
• Manage the contracts/lease agreements for office rents.
• Recommend and advise on improvements or changes to the procedures as a means of strengthening best practice.
• Perform any other duties in line with logistics/procurement as will be requested by the supervisor.

Required Qualifications: Technical skills
• Solid knowledge and understanding of logistics procedures, policies, and systems;
• Proficient computer skills, including Microsoft Office suites;
• Ability to negotiate, establish and administer contracts;
• Excellent English verbal and written communication skills;
• Ability to multitask, prioritize, and manage time efficiently;
• Ability to build relationships and work effectively within teams;
• Strong negotiation and organization skills;
• Ability to multi task, work in fast paced environments and meet competing deadlines
• Ability to travel 40% of the time to RTV field operations.

Education and experience:
• Bachelor’s degree in Logistics/Procurement/Business Administration or related field.
• A minimum of 3 to 5 years’ experience in Logistics and Supply Chain Management.
• Should have a clear understanding of procurement ethics.

Application procedure

The applicants should use this  link to apply for the position:
Deadline for this role is 29th April 2022

Date Posted: 2022-04-26