Procurement Assistant job at Lutheran World Federation

Lutheran World Federation

Procurement Assistant job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 01 March 2022

Hiring Organization: Lutheran World Federation

Job Details:

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.
LWF Uganda works closely with United Nations agencies (UNHCR, UNICEF, IOM, UNFPA, WFP), PRM, EU/ECHO, BFTW, etc. LWF Related and faith-based agencies and their back donors.
For additional information, please see
The LWF Uganda Program is looking for qualified and experienced persons to fill the following position;
Job Title: Procurement Assistant
No. of Positions: One (1)
Duty Station: Lamwo Office
Reports To: Procurement Officer
Liaises with: Admin/HR Assistant
Reporting Date: ASAP
Deadline: Friday March 04, 2022 05:00pm

Job Summary:
The Procurement Assistant will support the development of effective procurement & logistics systems for the Subprogram in accordance with procedures, manuals etc. She/he will work in close collaboration with the Procurement and project teams and suppliers to successfully deliver operations services

Main Duties & Responsibilities:
• Undertakes the procurement activities and ensures that procedures are in line with the LWF Procurement Manual, and Procurement Procedures;
• Prepare all necessary documentation for procurement of goods and services in accordance with LWF rules and regulations;
• Prepare and review the purchase orders (LPOs) and contracts, preparation of recurrent purchase orders for contracting of services;
• Establish supplier data base that will promote rapid response. Prepare and update vendors profiles;
• To ensure proper filling of all procurement documents in accordance with LWF procurement guidelines;
• In consultation with suppliers/vendors, he/she coordinates the delivery processes to ensure that the distribution plan is adhered to;
• Compiling of the required information for any proposed purchase. These include preparation and dispatch of requests for quotations/proposals, LPOs, contracts, and any other document required by both;
• Liaises with the Subprogram Accountant and Project Accountants to ensure correct coding of items;
• Draft correspondence related to procurement including letters to suppliers and follow up with them to ensure timely and safe delivery of goods and services;
• To assist in soliciting quotations from different suppliers as identified by the procurement committee and ensure that timely payments are made to suppliers;
• Ensures that cash advances for procurement are accounted for in an appropriate and timely manner;
• Liaises with the Admin/HR Assistant on safe and secure storage of items whilst in the office compound;
• Makes appropriate and timely arrangements for delivery of project materials to field offices in conjunction with the Accountant/Procurement;
• Maintains a proper system of way bills to control the dispatch and receipt of purchases, and items returned to suppliers for repair and/or replacement;
• Maintains a list of the daily procurements made from both Kampala and Lamwo Office;
• Prepares a monthly procurement status report of supply requisitions and purchase orders completed, in-process and pending for the Lamwo office.
• Maintains files of correspondence, reports and supporting documentation relating to procurement as evidence of compliance with the procurement procedures;
• Performs any other duties that may be assigned from time to time by the Procurement Officer, or his/her designate.

Education, Experience, Skills & Technical Competencies
Interested Candidates must possess a university degree in Procurement, Logistics and Supply Chain Management, BBA, or an equivalent; An Advanced Certificate in CIPs’ is an added advantage; At least 1 year of professional experience in procurement and logistics management with reputable organization and, must have the ability to negotiate with vendors in a transparent manner

Special Skills, Aptitude or Personality Requirements:
Good problem Solving, Decision Making, interpersonal, Communication and negotiation skills; Fluency in English, both written and verbal; Information Technology (MS Office, Internet); Ability to work under pressure to meet tight deadlines; Good team work with good communication skills; Ability to exercise sound judgment, to remain flexible to a changing environment, and to make decisions independently.

Application procedure

Applications should be addressed to;
LWF Uganda Office of Human Resources
Plot 1401, Ggabba Road, Nsambya
P.O Box 5827, Kampala- Uganda
Tel: +256 (0) 393 264 006/7/8

LWF/DWS is an equal opportunity employer, irrespective of gender, race or religious affiliation. Persons with disabilities, non-Ugandans with valid work permits and Female candidates possessing the above requirements are encouraged to apply. LWF/DWS is a signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.
Please note, we will contact managers of the last 3 positions held for reference checks.
Only short-listed candidates will be contacted

Use the link below to apply.

Date Posted: 2022-02-24