Procurement Officer job at The United Nations


The United Nations

Procurement Officer job Post

Location:  Jobs in Uganda 2021 - 2022


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 12 January 2022

Hiring Organization: The United Nations

Job Details:

This position is located in the Global Procurement Support Section (GPSS), Procurement
Division (PD), Office of Supply Chain Management (OSCM), Department of Operational
Support (DOS). The Department of Operational Support was established to provide
operational advisory services to operating entities across the Secretariat, including other
departments, offices away from headquarters, field missions, and regional commissions. The
Office of Supply Chain Management encompasses the Office of the Assistant Secretary General for Supply Chain Management, the Logistics Division, the Procurement Division, the
Uniformed Capabilities Support Division, Umoja Coordination Service, Global Service
Centre, Aviation Safety Section and the Enabling and Outreach Service. The mandate of the
Procurement Division is to provide responsive, effective, and quality expert procurement
services and business advice to United Nations (UN) Headquarters, field missions, and other
UN organizations, while achieving best value for money, ensuring a competitive, fair and
transparent process in accordance with established regulations, rules and procedures.The
incumbent will report to a Team Leader. The post is based in GPSS located in Entebbe,
Uganda.

Responsibilities
• Within limits of delegated authority, the Procurement Officer may be responsible for the
• following duties.
• Plans, develops and manages all procurement and contractual aspects of
• projects of significant complexity related to worldwide procurement of diverse services and
• commodities (e.g. information technology, electronic equipment and instruments, vehicles,
• medicines, foodstuffs, building maintenance materials, office supplies, construction, furniture,
• etc.), taking into account local economic and other conditions.
• Advises requisitioning units
• and recipient entities on the full range of procurement issues, providing support and guidance
• at all stage of the procurement cycle
• Prepares/oversees preparation and distribution of
• invitations to tender and manages/conducts all aspects of bid/proposal evaluations.
• Formulates strategies and designs innovative solutions to resolve issues/conflicts for complex
• procurement projects.
• Establishes and maintains work program and schedule for ongoing
• contracts and newly-planned ones.
• Participates in negotiations with senior supplier
• representatives; signs procurement orders up to the authorized limit, and, in cases where the
• amount exceeds authorized signature authority, prepares submissions to the Contracts
• Committee for review and subsequent approval by the authorized official.
• Conducts market
• research to keep abreast of market developments; researches and analyzes statistical data and
• market reports on the world commodity situation, production patterns and availability of good
• and services.
• Identifies new technologies, and products/services, evaluates and recommends
• potential supply sources and participates in the incorporation of research results into the
• procurement program.
• Oversees adherence to contractual agreements, recommends
• amendments and extensions of contracts, and advises concerned parties on contractual rights
• and obligations.
• Prepares a variety of procurement-related documents, contracts,
• communications, guidelines, instructions, etc.
• Provides guidance to, and may supervise,
• new/junior staff.

Competencies
• Professionalism: Knowledge of internationally recognized procurement standards and of all
• phases of international procurement techniques and operations used in contracting for a
• diverse range of goods and services. Knowledge of contract law and expertise in handling
• complex contract issues. Knowledge of quantitative methods to measure supplier capacity
• systems and ability to identify sources of supply, market trends and pricing. Ability to shape
• and influence agreements with requisitioning units and vendors. Ability to apply technical
• expertise to resolve a range of issues/problems. Shows pride in work and in achievements;
• demonstrates professional competence and mastery of subject matter; is conscientious and
• efficient in meeting commitments, observing deadlines and achieving results; is motivated by
• professional rather than personal concerns; shows persistence when faced with difficult
• problems or challenges; remains calm in stressful situations. Takes responsibility for
• incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Planning& Organizing: Develops clear goals that are consistent with
• agreed strategies; identifies priority activities and assignments; adjusts priorities as required;
• allocates appropriate amount of time and resources for completing work; foresees risks and
• allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Client Orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Education
• Education: Advanced university degree (Master's degree or equivalent degree) in business
• administration, public administration, commerce, engineering, law or a related field. A first level university degree in combination with two additional years of qualifying experience may
• be accepted in lieu of the advanced university degree.Professional certification such as
• Chartered Institute of Purchasing and Supply certification (CIPS Level 4) or another
• equivalent is desirable.


Job Specific Qualifications
• A minimum of five years of progressively responsible experience in procurement, contract
• management, contract administration or logistics and supply chain management or related
• area is required.A minimum of two consecutive years of experience in conducting
• international tender exercises to award contracts for procurement of complex goods and
• services during the last five years is requiredExperience in public sector procurement
• processes and procedures is desirable.Experience in the use of procurement information
• systems such as SAP is desirable.Experience in the procurement process and procedures
• supporting the implementation of the programmes and operations of the United Nations field
• missions, the United Nations Common System or other comparable international organization
• is desirable.Experience in sourcing, cleaning and preparing data, selection and developing
• visualization/metrics in transportation, procurement, and/or supply chain management that
• enable easy communication/interpretation by the users is desirable.
• Languages
• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is a desirable.

Application procedure

To apply follow this link https://www.un.org/en/ 

Date Posted: 2022-01-11

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