Office Administrator job at Data Intuition Uganda (DIU)

Data Intuition Uganda (DIU)

Office Administrator job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 30 January 2022

Hiring Organization: Data Intuition Uganda (DIU)

Job Details:

Job Title Office Administrator
Location Mbarara
Supervisor Operations Manager Experience 1-2 years
Department Operations Travel 5%

About Data Intuition Uganda (DIU)
Data Intuition Uganda (DIU) is a fast paced growing Research, Analytics and Advisory/Policy (RSA) not-for-profit
Organization that generates and disseminates knowledge and data-based evidence, while empowering people, organizations, businesses and governments towards transforming and impacting lives everywhere.
We dedicate time and resources into a rigorous (RSA model), empowering partners and creating a data-driven way of thinking. Our core team is a consortium of RSA experts (since 2016) and are fully registered as a charity in Uganda under #80020003313347
DIU delivers high quality data and knowledge to inform and influence real time decisions and discussions with sectoral focus on education, agriculture and nutrition, health, financial inclusion, governance and leadership, water sanitation and hygiene, social protection, small and medium enterprises, and general community development.
Our sectoral focus is selectively mapped in alignment with 9 key Sustainable Development Goals, SDGs. Our RSA approach to work is crafted to contribute to the greater global need of covering the available gaps in quality data and knowledge existing within the SDGs indicator metrics measurement models.

DIU is deeply aware of the fast-paced changes in global technology, approaches and methodologies that required to create global change, we therefore not only provide the most precise RSA knowledge and insights, but also engage our partners in a strategy that empowers them to continue driving and influencing the economic development, society and humanity at large.
As part of our continued fast paced growth, DIU has planned and designed a very ambitious strategic plan for the year 2022. We are looking for highly motivated and results oriented individuals to join our team, who will support the realization of the strategic goals and overall organization growth.

Job Summary
DIU is looking for a reliable Office Administrator, an organized and self-motivated individual who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our leadership team by handling clerical duties, coordinating calendars, and organizing meetings. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. In order to be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills.

Roles and Responsibilities
• Welcoming organization visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Coordinate office activities and operations to secure efficiency and compliance to organizational policies
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Track stocks of office supplies and place orders when necessary
• Purchasing office supplies, equipment, and furniture.
• Overseeing the maintenance of office facilities, and equipment.
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Submit timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary
• Performing other relevant duties when needed.

Qualifications, Skills and Experience
• Diploma or a bachelor’s degree in business, administration, or a related field is preferred.
• 2 or more years’ office administration experience.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, ERP and Access).
• Comfortable handling confidential information.
• Qualifications in secretarial studies will be an advantage

Personal Qualities
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Organizes workload effectively while remaining aware of changing priorities and competing deadlines.
• A self-starter, who is highly self-motivated
• Results-oriented, critically thinking through solutions to challenges that arise.
• An excellent communicator, both verbally and in writing.
• A flexible, adaptive individual who thrives in a diverse and inclusive working environment.

Application procedure

All interested applicants should click here to apply
28th February, 2022 (applications will be reviewed on a roll in basis until the role is filled)
Data Intuition Uganda is committed to building a diverse and inclusive member Board and organization.
We are non-racial, no-religious and non-partisan. We encourage interested individuals, world over to apply.

Date Posted: 2022-01-03