Finance Coordinator job at StrongMinds


Finance Coordinator job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 13 January 2022

Hiring Organization: StrongMinds

Job Details:

Finance Coordinator

StrongMinds treats depression among women of all ages in Africa, where access to mental health treatment is extremely limited. To date, StrongMinds has treated more than 70,000 women with depression in Uganda and Zambia. We are the only organization scaling a solution to depression in Africa with a potential to serve millions in the next ten years.
StrongMinds Uganda is looking for dynamic, suitably qualified and experienced nationals to fill the vacant positions of Finance Coordinator based in Kampala with 30% travel to SMU field Offices

Job Purpose
Under the Leadership of the Finance Manager, the Finance Coordinator contributes to the overall success of StrongMinds strategic objectives by providing technical expertise and oversight in the areas of.
• Grants Management
• Partnership Management
• CO Risk Management
• Capacity Building to Non-Finance staff on all issues related to basic Financial Management
• Planning, budgeting and reporting on all issues related to Partners and Grants.
In addition, he/she works with other staff to effectively support program quality, donor compliance and accountability to all stakeholders.

Specific Tasks: (Key Areas of Accountability)
Grants Management
• Cost allocation and Cost recovery
• Review payments for budget availability and allocate costs by class including amortization of non-Payroll costs and benefits. i.e
• Rent
• Mobile Airtime
• Internet
• Depreciation and
• Property insurance
• Budgeting & track for Restricted or donor Projects (RPs)
• Allocate payroll costs from Payable account to P&L by class
• Recover costs from Restricted pr Donor Projects.
• Prepares Grant and Project Financial Reports, and support external audit
• Brief Heads of Departments & Program Leaders on new grants including staff time allocations, budget management, spend down requirements and allowed expenses.
• Provide on ongoing guidance to finance and non-finance staff and coordinate efforts to ensure compliance with donor requirements.
• Implement a robust grant management system so that reporting, billing, and collection schedules are adhered to.
• Work with managers with grant budget responsibility to estimate fund requests on a timely basis to ensure resources are in place for carrying on project activities.
• Provide periodic meaningful analysis of program financial performance relative to grant requirements.
Partnership Management
• Capacity building
• Financial Management
• Reporting
• Assessment of Partners and Partner Capacity building
• Reviewing Partner Expense and updating QuickBooks with Transactions
Risk Management
• Maintain an up-to date assets register management
• Review Accounts Payable on monthly basis and ensure suppliers are paid and cleared
• Financial compliance and risk management; increased accountability; mitigation of risk within the Country Office.
• Reconcile all Invoices for SMZ SMUS and post bill backs
• Reconcile all VISA accounts for External payments
Planning, budgeting and reporting
• The FC will work closely with field offices, internal departments, and partners to ensure financial monitoring and operational compliance.
• Works with other staff to effectively support program quality, donor compliance and accountability to all stakeholders
Capacity building for Non-Finance Staff/Staff Management, coaching/mentorship, and development
• Facilitate Finance for non-Finance Managers ‘training(s); regular coaching and mentorship sessions to non-finance staff
• Awareness raising activities for operations and program technical staff regarding Finance priorities and quality standards
• Commitment/adhere to the Child protection/ safeguarding policy, code of conduct and other SM policies.

Job requirements
Competencies (Education, Experience, Knowledge, Skills and Behaviors)
• A minimum of a Degree in Commerce, Accounting or Business Administration from a recognized university or a relevant discipline.
• Partial or professional qualification in CPA, ACCA or other internationally recognized accounting qualification
• A minimum of 5 years of working experience in the accounting/finance department of an international NGO
• Experience in financial management, budget monitoring and financial reporting for donor grants
• Familiarity with QuickBooks accounting system will be an added advantage
• Good analytical skills and ability to present and report findings verbally and in writing
• Good knowledge of computer accounting packages and good understanding of major donor financial requirements, conditions and government budgets and tax policies
• Experience of working with local partners and district local government in Health, education program delivery
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team
• Strong analytical skills and planning activities
• Highly developed cultural awareness and ability to work well in a collaborative environment with people from diverse backgrounds and cultures.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
The Finance Coordinator will be required to model StrongMinds core Values below.
• We are people-focused.
• We think big and act fast.
• We are data-driven.
• We do what we say and say what we do.
• We believe in collaboration, not competition.

Application procedure

Please apply online using link below by submitting the following information as one document: a) cover letter; b) CV indicating 3 referees, two of whom should have been your direct supervisors. Deadline for submission is 13th January 2022; 5.00 pm. Incomplete applications will not be reviewed or considered. Shortlisted candidates only will be contacted by 15th January, 2022.
StrongMinds Uganda is an equal opportunity employer. Candidates are therefore encouraged to apply at the earliest opportunity; however, only shortlisted candidates will be contacted.
StrongMinds is committed to prioritizing the safety and wellbeing of children and young people, therefore all successful applicants will be required to sign onto our Safeguarding/CP policy, code of conduct & complete a Police check with Interpol. StrongMinds does not ask for money at any stages of recruitment process.
Click here to Apply Now

Date Posted: 2022-01-03