Human Resources Officer job at Jhpiego


Human Resources Officer job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 31 December 2021

Hiring Organization: Jhpiego

Job Details:

Jhpiego is an international non-profit health organization affiliated with the Johns Hopkins University. For more than 45 years, Jhpiego has empowered front-line health workers by designing and implementing effective, low-cost, hands-on solutions to strengthen the delivery of health care services for women and their families. By putting evidence-based health innovations into everyday practice, Jhpiego works to break down barriers to high-quality health care for the world's most vulnerable populations. Jhpiego, implementing a number of projects in Uganda, wishes to recruit an eLearning officer for the Health Workforce for the 21st Century Project (HW21).
HW21 is a five-year Health Resources and Services Administration (HRSA)-funded initiative supporting high HIV burden countries to meet 95-95-95 goals by 2030 by building competent and confident health workers and effectively supporting governments to employ, deploy, and retain them. HW21 is closing health workforce gaps to increase access for people living with HIV (PLHIV) to testing, care, treatment and support to ensure sustained viral suppression. In Uganda, HW21 will support HRSA, the U.S. Center for Disease Control and Prevention (CDC), and the Government of Uganda in this effort by creating communities of practice through telementoring and case-based learning for providers at facility level via the ECHO© model.

Position: Human Resources Officer
Reports to: Country Program Manager, CPM
Location: Uganda, Kampala
Positions supervised: N/A

• Ensure compliance by staff and supervisors to the HR policies, good practices for effective and motivated staff
• Assist to review and update HR policies as per local laws and best practices in the international NGO community.
• Assist the Global HR Partner in the recruitment process including review of job descriptions, advertisements, screening of applications, interview and selection process, reference checks and contracting.
• Oversee the review and renewal of the Jhpiego medical scheme Provide day-to-day administration of staff benefits and answer queries from staff regarding benefits.
• Coordinate on-boarding (orientation) of new staff with other departments to support the learning process of new employees and follow-up with new staff to ensure adaptation and identify problem areas.
• Maintain up to date employee records in both electronic(JEMS and J-drive) and hard copy files and ensure the files are complete and all required documentation is maintained in a confidential and secure manner.
• Compile payroll details every month and the changes thereof and liaise with the Finance office.
• Provide backstopping support to staff on JEMS HR system including: updating staff records, timely approval of staff leave and timely submission of monthly timesheets.
• Ensure effective administration of the performance management processes including appraisals after probation period, performance improvement plan (PIP) mid-year and end of year appraisals.
• Coordinate training and development initiatives for staff.
• Process email requisitions for staff and partner staff.
• Coordinate staff separation. Assist in the administration of HR Policies, addressing staff grievances and in handling disciplinary issues.
• Provide leadership to the health safety and committee and ensure compliance to health and safety requirements.
• Support to the Health and Safety committee in implementation of annual program and in response to emergency
• Coordinate the staff welfare initiatives and all staff events e.g. welfare association, staff recognition award, staff team building and meetings, wellness activities and other HR initiatives.
• Responsible for drafting, processing and records of all consultants and staff contracts.
• Drive staff towards a common and shared vision and mission.
• Assume other responsibilities as assigned.

Required Qualifications:
• Bachelor's degree in HR, Admin or related field
• Post graduate diploma in HRM. Membership to a HR professional body will be an added advantage.
• At least 5 years progressive practical work experience in Human Resource within the International Nongovernmental organization settings.
• Knowledge of the Uganda Labor laws and the related labor dispute resolution mechanism.
• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps.
• Ability to identify clients' needs and appropriate solutions including ability to establish and maintain productive partnership with clients.
• Effective organizational skills and ability to handle a large volume of work in an efficient and timely manner Knowledge of donor funded projects.
• Ability to demonstrate diplomacy, sensitivity, and respect for confidentiality.
• Fluent English both spoken and written. Strong computer skills including MS Word, Excel and PowerPoint.
• Proven knowledge and experience in Human Resources Management Information Systems.

Application procedure

Jhpiego is an equal Opportunity employer. Interested candidates should send their CVs to  specifying the position of interest. Deadline for submissions as 31st December 2021

Date Posted: 2021-12-15