Office Administrator job at British Council

British Council

Office Administrator job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 30 November 2021

Hiring Organization: British Council

Job Details:

Office Administrator
Location: Kampala, SSA, UG
Company: British Council
The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other's strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.
Office Administrator Uganda

Role Purpose
To provide efficient and effective administrative support for the whole operation. And will be responsible for the timely and accurate recording of accounting transactions and adjustments making sure that all corporate and audit standards are achieved. S/he will support month end financial management for the directorate.

Some of your responsibilities will include but not limited to:
• Liaise with respective stakeholders in British Council Uganda, the Cluster Senior Accountant and Shared Services in providing necessary documentation.
• Invoices scanned and sent to the HUB daily to ensure vendors are paid on time
• Provide support as required during the month-end processes; (pre-closing, reviewing, closing and reporting).
• Co-ordinate collection of vendor statements to enable monthly creditor reconciliations
• Support the sourcing of quotations for below 5,000 GBP threshold.
• Support administration of related contracts i.e. managing performance and risk and assist in resolving operational issues with suppliers.
• Maintain office premises as a safe, secure, healthy working environment, including inventory management, lease arrangements, provision of office, kitchen and bathroom supplies, including stock control, liaising with landlord and/or suppliers/contractors for repairs and maintenance and other related activity.
• Provide support to UK/International staff as required, e.g. logistics of departures and arrivals, maintenance of and repairs in residence, relations with landlord, documentation required in Uganda, etc.

Role specific knowledge and experience:
• Communication skills – written and verbal
• Attention to detail
• Adaptable and customer service oriented

Further Information
• Pay band: 4
• Alternative locations the role could be based: Uganda
• Department: BSS
• Contract type: Fixed Term
• Duration: 3 months (Temporary Cover)

Essential Requirements
The successful candidate will need to possess the following requirements:
• Diploma in a relevant field

Desirable requirements
• Degree in Business Administration or equivalent
• At least 2 years working experience as an Office Administrator in an international organisation

Closing Date: 30 November 2021 applications will close 23:59 Nigeria Time
Additional Information: Role holder must have existing rights to live and work in the country the role is based.
A connected and trusted UK in a more connected and trusted world.
Equality , Diversity, and Inclusion (EDI) Statement
The British Council is committed to policies and practices of equality, diversity and inclusion across everything we do. We support all staff to make sure their behaviour is consistent with this commitment. We want to address under representation and encourage applicants from under-represented groups, in particular, but not exclusively, on grounds of ethnicity and disability. All disabled applicants who meet the essential criteria are guaranteed an interview and we have Disability Confident Employer Status. We welcome discussions about specific requirements or adjustments to enable participation and engagement in our work and activities.
The British Council is committed to safeguarding children, young people and adults who we work with.
We believe that all children and adults everywhere in the world deserve to live in safe environments and have the right to be protected from all forms of abuse, maltreatment and exploitation as set out in article 19, UNCRC (United Nations Convention on the Rights of the Child) 1989.
Appointment to positions where there is direct involvement with vulnerable groups will be dependent on thorough checks being completed; these will include qualification checks, reference checks, identity & criminal record checks in line with legal requirements and with the British Council’s Safeguarding policies for Adults and Children.
If you have any problems with your application please email

Application procedure

Please note: Applications to this role can only be considered when made through the Apply section of our careers website. Our ‘ASK HR’ email is only to be used in case of a technical issue encountered when applying through the careers website. Emails with supporting statements and CV/Resumes sent to this email address will not be reviewed and will be deleted.

Date Posted: 2021-11-25