Finance and Grants Manager job at African Network for the Care of Children Affected by HIV/AIDS (ANECCA)

African Network for the Care of Children Affected by HIV/AIDS (ANECCA)

Finance and Grants Manager job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 09 December 2021

Hiring Organization: African Network for the Care of Children Affected by HIV/AIDS (ANECCA)

Job Details:

Reports to: Director Finance and Administration
Duty Station: Moroto

Institutional Background
The African Network for the Care of Children Affected by HIV/AIDS (ANECCA) is a network of clinicians and social scientists with a mission to improve the quality of health care services for women, children, adolescents, young adults, and their families in Africa. ANECCA is a registered NGO in Uganda with strong collaboration with the Ministry of Health, District Local Government, and other related institutions.
ANECCA is implementing the USAID Local Partner Health Services – Karamoja Activity, purposely to Support the public health sector to increase the availability, accessibility and utilization of quality integrated HIV and TB services in the Karamoja-region in Eastern Uganda. We are thus seeking applications for qualified individuals for the position of Health Informatics Officer to be based at the Moroto office.

Roles and Responsibilities:
• He/she is responsible for having in place efficient and effective management of ANECCA-LPHS-Karamoja Project cash flows, managing the end-of-period procedures, ensuring the generation of periodic financial reports, budgeting & budget control, upholding internal controls.
• Supervise and manage day-to-day accounting functions including data entry into quick Books
• Carry out monthly bank reconciliation and timely submission of financial reports to ANECCA HQ and to the donors.
• Process advances for field activities and staff travel, ensuring proper process for disbursement of funds, correct documentation and the settlement of advances in a timely manner.
• Carry out aging analysis and ensure that staff account for advances in a timely manner.
• Review monthly payroll in compliance to ANECCA policies and procedures, ensuring direct transfer to staff salary accounts and remitting the payroll deductions to the correct government authorities;
• Ensure that monthly management accounts are reviewed and variances are acted on by budget holders; report to the SMT on the variances and the corrective action that will be taken.
• Regular visits to the field offices, project sites and partners to ensure quality in all aspects of finance management Legal, security and Risk Management.
• Coordinate with auditors to complete all the required internal/external statutory audits, perform regular reviews of audit reports and follow up on the implementation of audit recommendations.
• Manage liquidity by ensuring LPHS-Karamoja Project Uganda has adequate cash flow at any one time.
• Conduct spot checks for field activities to ensure internal controls are working and; Perform Budget Vs Actual analysis on monthly basis and advice management of areas of red flag on over/under expenditure.
• Review of Mobile Money payments against Mobile Money Registration forms, Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget and all related support documentation from the project implementing teams.
• Review Vendor payments in line with ANECCA’s procurement, Manual and USAID cost principles.
Grants management
• I identify partners for sub-granting through generating SOWs with the technical Teams and developing RFPs
• In coordination with the local capacity building team, administer the USAID Grants assessment tool (NUPAS) on eligible local organizations, with special attention to the organizations’ sub-award management policies, procedures and structures.
• Develop materials and provide training and oversight to facilitate corrective action on the identified weaknesses and gaps.
• Work with sub-grantees to prepare and complete cost proposals during application process to ensure compliance with USAID and ANECCA’s financial rules and regulations.
• Support and ensure that sub-grantees expenditures are in line with USAID’s cost principles and that their reports are submitted on time.

Qualifications and Experience
Required Experience and Qualifications
• A bachelor’s degree in Business Administration, BCOM or any related Business Course majoring in Accounts and Finance.
• Possession of accounting qualifications CPA, ACCA, CIMA or equivalents
• Possession of a Master’s Degree in Business, Management, Finance, Administration, or other related field is an added advantage.
• At least 5 years of relevant experience managing the financial and administrative components of a large organization 3 of which should be USG-funded programs.
• Specific experience with USAID contracting and grant mechanisms, with demonstrated knowledge of USAID financial and management systems, regulations, and reporting requirements.
• Excellent written and oral communication skills
• Strong analytical and problem-solving skills
• Proven ability to set priorities, multi-task, and work collaboratively as well as independently

Application procedure

All interested persons are requested to apply by sending detailed applications with most recent resumes and references to Esther Namwase email: not later than 5:00pm 9th December 2021.

Date Posted: 2021-11-29