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| Village Enterprise |
Finance and Administration Coordinator job Post
Location: Jobs in Uganda 2021 - 2022
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 10 December 2021
Hiring Organization: Village Enterprise
Job Details:
Roles and Duties
• Projects/Programs 25%
• Ensure smooth implementation of the grant disbursement process, receipt generation, grant application review and proper filing after disbursements have been completed for the assigned projects.
• Actively participate as part of the grant disbursement team
• Provide support to project managers in preparing grant disbursement documentation and supporting in the development of disbursement schedule
• Identify tools, resources, and best practices to help improve the project implementation
• Field staff activities and workshops facilitation
• Managing transport stipends, airtime and bi- weekly expenses for the assigned projects
• General Finance 15%
• Monitor project’s operating expenditures as they compare to the annual budget
• Prepare proper documentation for payments and file accordingly Prepare US wire requests for the projects’ operations
• Undertake other financial and administrative tasks when necessary
• Coordinate preparations for bi-weeklies and other office functions / activities
• Compliance & Safeguarding 15%
• Supporting procurement processes as per the policy and ensuring that all documentation is provided
• Responsible for ensuring VE accounting policies are stringently followed and educating staff on these policies as required.
• Regular follow ups and provide support in developing mechanisms to ensure that advances have been issued and accounted within the required timelines and as per the policy.
• Safeguarding: Participate in the planning of the safeguarding visits for F&A staff once every quarter and also facilitate at least one safeguarding visit per quarter.
• Net Suite 15%
• Entering daily transactions & uploading supporting documents and monthly reviews and assist with reconciliations
• Perform monthly reviews of all Netsuite transactions you have entered and make any required corrections prior to the closing of the books
• Provide the appropriate financial information as requested by the staff.
• Preparation of monthly project allocations
• Reporting 10%
• Perform reconciliations as designated by the F&A Manager
• Preparing monthly Budget vs Actual reports and presenting to the management.
• Audits 10%
• Take a lead role in supporting the internal and external auditing processes
• Ensure the audit documents requested are available in the allotted time
• Once the audit is completed support in ensure that all documents are correctly refiled
• Report any financial issues to the Finance Manager immediately
• Administration 10%
• Support the procurement process, certifying that VE is getting the best value for money on all related purchases
• Monitor the Field Bills Calendar and ensure that all project’s bills/invoices are paid on time
• Responsible for the proper supporting documents being attached to all payments and filed accordingly (invoices, PVs, budgets, e.t.c.)
• Tracking of projects’ equipment and documentation once it leaves the office
• Manage and update the East Africa Asset Listing document
• Support the proper maintenance of upkeep of office equipment
Qualifications:
• For appointment to this position a candidate must have:
• Part II of CPA (U) or its approved equivalent qualification OR a Bachelor’s degree in Accounting, Business, Finance or Commerce or any other relevant equivalent qualification from a recognized institution.
• Proficiency in computer applications; practical knowledge in the use of Accounting based Applications like Net-suite is A MUST. All candidates will be required to undergo this test.
• Served in a comparable and relevant position for a minimum period of two (2) years in a busy organization.
• Demonstrated merit and ability in work performance and results
• Excellent record of integrity and professionalism
Application procedure
Interested and qualified candidates who meet the set criteria are invited to send their Cover Letter and CV (Maximum 3 pages) including 3 referees, salary history and expectation. Submit your applications to
ugandajobs@villageenterprise.org with subject Line MEL Coordinator.
Applications will be reviewed on a rolling basis until December 10, 2021, addressed to The Human Resource Coordinator.
Date Posted: 2021-11-21
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